What should go in our participation brief?
Sketch Bot Rentals

Complete the details you know and mark anything still to be decided.
Event date:
City or venue:

1. Programme window
Write down when guests can join, any pauses, and when they need to move to the next activity. Keep venue access and setup time separate from guest-facing drawing time.
Your notes:

2. Arrivals and participation
Note expected attendance, whether groups arrive together, and who you hope can take part. We review that goal against the robot setup, portrait detail and available time.
Your notes:

3. Room and access
Mark the approach, viewing and collection areas on the room plan. Include accessible routes, nearby queues, power questions and the venue contact for setup access.
Your notes:

4. Artwork approval
Gather the event name, sponsor logos, required wording and portrait-theme references. Name one person who will coordinate the artwork decisions.
Your notes:

5. Collection and close
Agree how guests find their completed portraits and what happens when the next session or formal programme begins. Include a plan for any portraits still awaiting collection.
Your notes:

6. People and changes
Our attendant operates the robots and guides guests through their portraits. Name your programme contact, who directs group arrivals, and who can confirm schedule or scope changes.
Your notes:

Planning guide: https://sketchbotrentals.ca/conference-entertainment/
Request a quote: https://sketchbotrentals.ca/contact/
A planning brief or enquiry does not reserve a date or create a booking.